Quality Management System

Quality Management System Manual


Table of Contents

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SECTION


Foreword
NTTA Project Delivery Quality Commitment and Quality Objectives

1.0 Purpose of the QMS Manual

1.0 Introduction

1.1 How to use the QMS Manual

1.2 QMS Directory and Website

1.3 NTTA Project Delivery Organization

1.4 NTTA Project Delivery Business Process Flow

1.5 Control of QMS Documentation

1.6 Deviations QMS Requirements

1.7 Reliance on QMS Manual

2.0 NTTA System Planning

2.0 Introduction

2.1 NTTA System Planning Process

3.0 Program Development Process

3.0 Introduction

3.1 Schematic Design

3.2 Final Design

3.3 Right-of-Way (ROW)

3.4 Utility Coordination

3.5 Agreements

3.6 Construction

3.7 Contract Requirements Verification (CRV)

4.0 Program Administration and Support

4.0 Introduction

4.1 Program Controls

4.2 Document Management

4.3 Public Involvement

4.4 Quality Management

4.5 Environmental Management

5.0 Program Contract Administration

5.0 Introduction

5.1 Procurement – Professional Services

5.2 Invoicing and Payment

5.3 Professional Services Change Management

5.4 Contract Closure

5.5 Professional Services Work Authorization Development and Execution

5.6 Procurement – Design Bid Build Construction

5.7 Independent Cost Estimate

6.0 References

6.0 Introduction

6.1 NTTA PS&E Preparations Manual

6.2 NTTA Design Guidelines

6.3 NTTA Maintenance Design Guidelines Manual

6.4 NTTA CAD Guidelines

6.5 NTTA Pavement Design Manual

6.6 NTTA Construction Manual

6.7 NTTA Roadway Electrical System Manual

6.8 NTTA Sign and Traffic Device Guidelines

6.9 NTTA Sign Policy

6.10 NTTA Project Communications Manual

6.11 NTTA Utility Relocation Manual (MAN-12)

6.12 NTTA Project Delivery Method Implementation Manual (MAN-13)

6.13 NTTA Environmental Manual (MAN-14)

7.0 Forms (Clicking on the orange form number will directly open the file)

 

ADM-01-F1

 

Meeting Agenda Template

ADM-01-F2

Meeting Minutes Template

ADM-01-F3

Meeting Sign-in Sheet

CA-01-F1

Professional/Consulting Services Request Checklist

CA-01-F4

Goods and Services Request Checklist

CA-01-F7

Single Scope Engineering Boiler Plate Contract

CA-01-F8

Engineering Cost Plus Fixed Fee Boiler Plate Contract Work Authorization

CA-01-F9

Single Scope Engineering Contract Cost Plus Fixed Fee Boiler Plate Exhibit B

CA-01-F10

Single Scope Engineering Contract Cost Plus Percentage Boiler Plate Exhibit B

CA-01-F11

Work Authorization Engineering Boiler Plate Contract

CA-01-F12

Engineering Cost Plus Percentage Boiler Plate Contract Work Authorization

CA-01-F13

Engineering Lump Sum Boiler Plate Contract Work Authorization

CA-01-F14

Single Scope Engineering Contract Lump Sum Boiler Plate Exhibit B

CA-01-F15

RFQ Boiler Plate

CA-01-F16

Professional Services Task Fee Estimate Template

CA-01-F17

Professional Services Unit Price Fee Estimate Template

CA-01-F18

Professional Services Contract Preparation Checklist

CA-02-F1

Payment Recommendation Transmittal

CA-02-F2

Lump Sum Invoice Template

CA-02-F3

Cost Plus Invoice Template

CA-02-F4

Utility Relocation/Goods and Services Invoice Template

CA-02-F5

Cost Plus Fixed Fee Contract Invoice Template

CA-03-F1

Supplemental Agreement Form

CA-03-F2

WA/SA/CO Log (Attachment E)

CA-04-F1

Contract Closeout Checklist

CA-04-F2

Consultant Evaluation Form

CA-07-F1

Bid Opening Checklist

CA-07-F2

Construction Letting Request Checklist

CA-07-F3

Right-of-Way Certification

CA-07-F4

Utility Adjustment Certification

CA-08-F1

Professional Services ICE template

CA-08-F2

Construction Change Order ICE template

CA-08-F3

Utility Agreement ICE template

CON-03-F1

Construction Change Order Form

CON-03-F2

Change Order Field Change Form

CON-03-F4

Construction Change Order Log

CON-03-F5

Invoice Price Justification

CON-03-F6

Utility Adjustment Change Order Form

CON-06-F1

Construction Contract Closeout Checklist

CON-06-F2

Final Inspection Report

CON-06-F3

Time Charge Statement

CON-06-F4

Final Summary of Material Tested

CON-06-F5

Summary of Failing Test

CON-06-F6

Explanation of Over-Run/Under-Run

CRV-01-F1

Sample Identification Form

CRV-01-F2

Determining Moisture Content in Soils
(Tex-103-E)

CRV-01-F3

Atterberg Limits and Bar Linear Shrinkage
(Tex-104, 105, 106, 107-E)

CRV-01-F4

Particle Size Analysis of Soils and Base Materials
(Tex-101, 110, 111-E)

CRV-01-F5

Sieve Analysis of Select Retaining Wall Backfills
(Tex-101, 110, 111-E)

CRV-01-F6

Determination of Moisture-Density Relationship
(Tex-113, 114-E, 120-E and 121-E)

CRV-01-F7

Field Nuclear Density Form (Tex-115-E)

CRV-01-F8

Wet Ball Mill (Tex-116-E)

CRV-01-F9

Triaxial Compression for Soils and Base Materials - Molding and Triaxial Compression (Tex-117-E)

CRV-01-F10

Triaxial Compression of Soils and Base Materials - Molding and Capillary Wetting
(Tex-117-E)

CRV-01-F11

Soil pH
(Tex-128-E)

CRV-01-F12

Measuring Soil Resistivity
(Tex-129-E)

CRV-01-F13

Determining Thickness by Direct Measurement
(Tex-140-E)

CRV-01-F14

Sieve Analysis HMA Coarse Aggregates
(Tex-200-F)

CRV-01-F15

Sieve Analysis HMA Fine Aggregates, RAP and Mineral Filler
(Tex-200-F)

CRV-01-F16

Sieve Analysis Surface Treatment Aggregate
(Tex-200-F)

CRV-01-F17

Sand Equivalent Test
(Tex-203-F)

CRV-01-F18

Density of Compacted Bituminous Mixtures
(Tex-207-F Parts I and VI)

CRV-01-F19

Decantation Test for HMA Aggregate
(Tex-217-F)

CRV-01-F20

Rice Specific Gravity of Bituminous Mixtures
(Tex-227-F)

CRV-01-F21

Sieve Analysis of Concrete Coarse Aggregate
(Tex-401-A)

CRV-01-F22

Sieve Analysis and Fine Modulus of Concrete Fine Aggregate
(Tex-401, 402-A)

CRV-01-F23

Decantation Test for Concrete Aggregate
(Tex-406-A)

CRV-01-F24

Organic Impurities for Concrete Fine Aggregate
(Tex-408-A)

CRV-01-F25

Soundness of Aggregate Using Sodium/Magnesium Sulfate
(Tex-411-A)

CRV-01-F26

Deleterious Material in Mineral Aggregate
(Tex-413-A)

CRV-01-F27

Concrete Sampling and Testing Form
CRV-01-F28

CRV-01-F28

Determining Pavement Thickness by Direct Measurement
(Tex-423-A)

CRV-01-F29

Compressive Strength of Concrete Cores
(Tex-424-A)

CRV-01-F30

Bridge Deck and Mass Placement Truck Log

CRV-04-F1

Level 3 Test Observation Report

CRV-05-F1

Placement Quantity Tracking of Earthwork

CRV-05-F2

Placement Quantity Tracking of Base Courses

CRV-05-F3

Placement Quantity Tracking of Surface Treatment Aggregates

CRV-05-F4

Placement Quantity Tracking of Hydraulic Cement Concrete

CRV-05-F5

Placement Quantity Tracking of Hot Mixed Asphalt Concrete

DM-01-F1

Document Release Notice – Closeout Checklist

DM-03-F1

Administrative Record - NEPA Compliance Documentation Checklist

ENV-02-F1

Environmental Comment/Response Form

FD-01-F1

30% PS&E Checklist

FD-01-F2

60% PS&E Checklist

FD-01-F3

90% PS&E Checklist

FD-01-F4

100% PS&E Checklist

FD-01-F5

Comment Review Form

FD-01-F6

PS&E - Project Kick-off Items to be furnished by NTTA

FD-01-F8

Plan Review Distribution – Hard Copy Transmittal

FD-03-F2

Proposed Special Provision or Special Specification Request For

FD-04-F1

NTTA System-Wide Standard Request

FD-07-F1

Constructability Review Checklist

FD-11-F1

Referral Letter - Template

FD-11-F2

Claim Letter - Template

FD-11-F3

Demand Letter - Template

FD-11-F4

Errors and Omissions Log

FD-11-F5

Errors and Omissions Analysis Summary Worksheet

MAN-13-F1

Implementation Manual Tool

MAN-13-F2

Risk Analysis Templates

MAN-13-F3

Sample Delivery Timelines

MAN-14-F1

Environmental Questionnaire (EQ)

MAN-14-F2

Environmental Evaluation (EE) Approval Form

MAN-14-F3

Stream Data Form

MAN-14-F4

EPIC Tracking Sheet

PC-01-F1

Project Scope

PC-01-F2

Project Change Request Form

PC-02-F1

Cost Estimating Template

PC-02-F2

Estimating Request Form

PC-03-F1

Exception Report Form

PC-06-F1

Cashflow Review Checklist

PI-04-F1

Public Meeting Process Checklist

PI-05-F1

Public Hearing Process Checklist

PI-08-F1

Public Involvement Work Request Form

QM-02-F1

Corridor/Project Quality Plan Template – Corridor Management Firm

QM-02-F4

Corridor/Project Quality Plan Template – Construction Management Firm

QM-05-F1

Training Roster

QM-06-F1

Deviation Approval Form

QM-08-F1

Audit Checklist

QM-08-F2

Auditee Listing

QM-08-F3

Audit Final Report

QM-08-F4

Auditor Evaluation

QM-12-F1

Document Release Notice

QM-12-F2

QMS Procedure Template

ROW-02-F1

Right-of-Entry Letter Template

ROW-03-F1

Right-of-Way File Close-Out Checklist for Acquisition

ROW-03-F2

Consulting Engineers Statements - Right-of-Way

ROW-04-F1

Right-of-Way File Close-Out Checklist for Eminent Domain

ROW-05-F1

Relocation Parcel Closeout Checklist

SD-04-F1

60% Schematic Checklist

SD-04-F2

Draft Final and Final Schematic Checklist

UC-01-F1

Verizon AAU Template

UC-01-F2

ATT AAU Template

UC-01-F3

Atmos AAU Template

UC-01-F4

Oncor AAU Template

UC-01-F5

Garland Power & Light AAU Template

UC-01-F6

Generic AAU Template

UC-01-F7

Utility Adjustment Agreement Closeout Checklist

UC-01-F8

Contract Acceptance and Closeout Letter

8.0 Attachments (Clicking on the orange attachment number will directly open the file)

CA-07-A1

Distribution Matrix

CON-01-A1

Contractor-Initiated RFI Reference Card

CON-01-A2

Field-Initiated RFI Reference Card

CON-02-A1

Construction Submittal Reference Card

CRV-01-A1

Attachment A – Sample and Test Identification System

CRV-02-A1

Attachment A - Random Number Tables

CRV-02-A2

Examples of Selecting Random Locations for OV Samples and Tests

DM-02-A1

Content Management Uniform Filing System

DM-02-A2

Content Management File Naming Convention

ENV-03-A1

EPDS ENV NCR Work Flow

FD-10-A1

Major Project Documentation Contents

FD-10-A2

Major Project Deliverable Timeline

MAN-14-A2

Environmental Evaluation (EE) Instructions

MAN-14-A3

Example EE for NTTA Projects

MAN-14-A4

NEPA Environmental Documentation

MAN-14-A5

Letter of Agreement – Phase I (Project Development) – NTTA, TxDOT and FHWA

MAN-14-A6

Permitting Documentation for Impacts to Waters of the U.S. Including Wetlands

PM-01-A1

EPDS – Design-Build Submittal Reference Card

QM-02-A1

EPDS – Quality Plan Submittal Reference Card

QM-05-A1

Sample EPDS/Procedure Training Presentation

QM-05-A2

EPDS Process Reference Card Sample

QM-05-A3

PMO Business Process Training Requirements Checklist

QM-08-A1

Audit Schedule

QM-09-A1

EPDS – Construction NCR Workflow Reference Card

QM-09-A2

EPDS – Visual Quality NCR Workflow Reference Card

QM-09-A3

NTTA Guiding Principles for Construction Manager Acceptance Decision Delegation

QM-09-A4

NTTA Construction Manager Acceptance Decision Delegation

QM-09-A5

Contractor Performed Material Testing Disposition Protocol

QM-09-A6

Time Requirements for Material Test reporting into an EDMS

QM-10-A1

EPDS – Corrective Action Process Flow

ROW-07-A1

Master Parcel Acquisition/Relocation/Eminent Domain/Property Management Report

ROW-07-A2

Final Cost Estimate Report

ROW-07-A3

Cost Estimate VS Actual Report

ROW-07-A4

ROW Strip Maps

SD-01-A1

Draft Conceptual Alternative Analysis Report

SD-03-A1

Advance Project Development Design Schematic Checklist

SP-01-A1

SB 792 Interpretation by LLS


Foreword

This QMS Manual is intended to document the NTTA Project Delivery Quality Management System (QMS) which is designed to be compliant with ISO9001:2000. The QMS is inclusive of all the procedures, manuals and forms that indicate how compliance with these requirements, as well as those of the NTTA, are fulfilled. The QMS also designates Quality Records necessary to provide objective evidence of compliance.

This manual provides the procedures and NTTA requirements for planning, design management, and construction management for PMO and CIP projects within Project Delivery. It is expected that PMO and CIP projects will be executed in compliance with these procedures, and that compliance will be expected of PMO and CIP personnel, as well as consultants and their subcontractors.

 

NTTA PROJECT DELIVERY QUALITY COMMITMENT AND QUALITY OBJECTIVES

 

Quality Commitment:

The North Texas Tollway Authority shall provide a fiscally sound system of innovative toll facilities, services and solutions; which fulfill applicable regional, state and federal requirements; that continually improve the mobility, quality of life, and economy of the North Texas region.

 

Quality Objectives:
1. To deliver toll facilities in accordance with:
•Regional mobility objectives
•Applicable Federal, State and Local regulations
•NTTA policies and procedures
2. To deliver safe and efficient toll facilities within budget and schedule requirements
without compromising quality performance objectives, and ensuring a consistent
to deliver the highest levels of customer satisfaction to:
3. To deliver toll facilities in accordance with:
•Customers of NTTA facilities
•Local communities served by NTTA facilities
•Other NTTA departments
4.0 To continually improve project delivery processes based upon performance data with
aims of exceeding Board and customer expectations.

 

 

1.0 PURPOSE OF THE QMS MANUAL

 

1.0 Introduction

The purpose of this QMS is to define procedures and requirements for use by Project Delivery staff and Consultants in order to achieve to the standards and quality requirements set forth by the NTTA. This QMS Manual consists of procedures in the areas of system planning, program development, program administration and support, quality management, and program contract administration. Moreover, this QMS Manual provides resources as a reference for defining the requirements for NTTA system components and integrations.

All staff, project/corridor managers, and consultants must comply with the procedures and manuals established in the NTTA Project Delivery QMS Manual.

1.1  How to Use the QMS Manual

The manual is divided into sections for the different project development phases. Many procedures within one section refer to procedures in other sections, establishing continuity of the Project Delivery system. There are also various resources referenced which complement and detail specific system components and requirements.

This manual is hyperlinked allowing quick and easy access to particular procedures or manuals of interest. If a particular procedure references another procedure or other reference document, clicking on the hyperlink within the procedure will open the referenced document.

The Forms released in the manual are intended to support electronic data entry and then printing to capture hard copy signatures. To protect the integrity of the QMS system, data entry to the forms cannot be saved. In order to save your edits/entries, please first save the form to your hard drive, then make any appropriate edits to support saving your changes.

The procedures within this manual link to a master glossary document defining the acronyms and definitions utilized. This master glossary can also be accessed by clicking the link below:
Title: Acronyms and Definitions

1.2  QMS Directory and Website

The NTTA Project Delivery QMS Manual and supporting documentation will be available and accessible to all NTTA, PMO, CIP, and Consultant staff via the web. The supporting documentation includes procedures, manuals, criteria and standards all specific to various sections and referenced herein.

1.3  NTTA Project Delivery Organization

Via authorization of the NTTA Board of Directors, the Assistant Executive Director of Project Delivery has the responsibility and authority to deliver new NTTA corridor projects from planning through development, construction and concluding with open to traffic activities. The Project Delivery department is also responsible for the provision of Capital Improvement Projects to existing NTTA facilities. To accomplish these objectives, a Program Management Office (PMO) and a Capital Improvement Program Office (CIP) have been established.

Program Management Office (PMO)

The NTTA Program Management Office has been established with the responsibility and authority to manage the project delivery of NTTA corridor projects. The PMO is responsible to oversee and manage the planning, development and construction of corridor projects through corridor teams. These corridor teams are focused on particular projects within designated transportation corridors and are composed of NTTA personnel and consultants. The PMO is responsible to manage project delivery components inclusive of corridor scheduling and financial control; contract administration; document control; corridor design, development and construction; public involvement and communications; and quality management. The PMO shall manage these activities through the deployment of a Quality Management System compliant with NTTA, Regional, State and Federal requirements, and ISO9001 requirements. Compliance with the QMS shall provide the NTTA and its consultants with consistent methodologies and processes to deliver quality projects in a timely and efficient manner, while achieving consistency in reporting across all projects.

Capital Improvement Program Office (CIP)

The NTTA Capital Improvement Program Office has been established with the responsibility and authority to manage the project delivery of NTTA CIP projects. The CIP Office is responsible for project development, project management, program controls, program support, and final project delivery of projects that involve the improvement of existing NTTA facilities. These CIP project teams composed of NTTA personnel and consultants. The CIP Office is responsible for managing, organizing, directing, coordinating, and reviewing all activities, resources, and deliverables required for the Projects including projects’ scheduling and financial control; contract administration; document control; projects design, development and construction; public involvement and communications; and quality management. The CIP Office shall manage these activities through the deployment of a Quality Management System (QMS) compliant with NTTA, Regional, State and Federal requirements, and ISO9001 requirements. Compliance with the QMS shall provide the NTTA and its consultants with consistent methodologies and processes to deliver quality projects in a timely and efficient manner, while achieving consistency in reporting across all projects.

1.4 NTTA Project Delivery Business Process Flow

Please click the graphic below to access embedded hyperlinks to procedures, forms and attachments

1.5  Control of QMS Documentation

The purpose of this document is to define the procedure by which QMS documentation (inclusive of external documents) is controlled including: review and update, approval, identification of changes and revision status, version control, legibility, distribution, and control of obsolete documents.
Title: Control of QMS Documentation
No.: QM-12

1.6  Deviations to QMS Requirements

The purpose of this procedure is to define the process by which requested deviations from QMS procedures or manuals are submitted, reviewed and dispositioned.
Title: Deviation
No.: QM-06

1.7  Reliance on QMS Manual

This manual is for the sole benefit of the NTTA. The procedures, guidelines, and timetables set forth herein are solely for the purposes and convenience of NTTA. No party may rely on the manual, nor does it give rise to any legal interest or right in any party or member of the public. At its sole discretion, the NTTA may deviate from any provision in the manual with or without notice, and such deviation shall not be grounds for appeal or complaint.

3.4 Utility Coordination

Utility Relocation Process
The purpose of this procedure is to define the utility acquisition process associated with adjustment and/or relocation of existing utilities to accommodate roadway construction.
Title: Utility Relocation Process
No.: UC-01

3.5 Agreements

Term Sheet Criteria
The purpose of this procedure is to define the term sheet criteria process for development of interlocal agreements (ILA), multi-party agreements, and Memorandum of Understandings (MOU) in order to properly define all project commitments made among all involved parties and reach resolution on all terms.
Title: Term Sheet Criteria
No.: AG-01

ILA/MOU Process
This procedure defines the process for obtaining Interlocal Agreements/Memorandum of Understanding (ILA/MOU) that are critical to defining project obligations with cities, counties, TxDOT, and other governmental agencies.
Title: ILA/MOU Process
No.: AG-02

3.6 Construction

Construction Request for Information (RFI) Review Process
The purpose of this procedure is to define the process by which an RFI is reviewed, response developed, finalized, and returned to the prime contractor.
Title: Construction RFI Review Process
No.: CON-01

Construction Submittal Review Process
The purpose of this procedure is to define the process by which a construction submittal is reviewed and approved.
Title: Construction Submittal Review Process
No.: CON-02

Construction Contract Change Order (CO) Process
The purpose of this procedure is to define the process by which a contract change order is requested and approved.
Title: Construction Contract Change Order Process
No.: CON-03

Construction Administration
The purpose of this procedure is to document the processes by which construction contracts are administered, monitored and managed.
Title: Construction Administration
No.: CON-04

Construction Contract Closeout
The purpose of this procedure is to document the process for closeout of construction contracts to ensure that all specified work has been completed in accordance with requirements of the contract, that all documents of record have been received, and that all financial aspects of the contract are addressed and resolved.
Title: Construction Contract Closeout
No.: CON-06

3.7 Contract Requirements Verification (CRV)

Sampling, Testing and Reporting Requirements
The purpose of this procedure is to describe the sampling, testing and reporting requirements necessary to provide consistency in documenting material testing required by Contract Documents.
Title: Sampling, Testing and Reporting Requirements
No.: CRV-01

Random Number Table-Based Random Sampling Requirements
The purpose of this procedure is to describe the methods of determining random unit, random quantity, or random location by using the Random Number Table method for the sampling and testing requirements required by Contract Documents.
Title: Random Number Table-Based Random Sampling Requirements
No.: CRV-02

IA Compliance of Testing Laboratory and Personnel
The purpose of this procedure is to establish the methods and processes for verifying the compliance with NTTA’s Independent Assurance (IA) program for the testing laboratories and personnel.
Title: IA Compliance of Testing Laboratory and Personnel
No.: CRV-03

Test Results Analysis, Dispute Resolution and Reporting
The purpose of this procedure is to establish the process for analysis of the results of Project Tests, when performed by the Contractor, through use NTTA’s Owner Verification (OV) testing activities, to establish the methods of dispute resolution to form the basis of the NTTA’s Acceptance Decision of the materials incorporated into NTTA’s Projects, and to establish reporting requirements to NTTA.
Title: Test Results Analysis, Dispute Resolution and Reporting
No.: CRV-04

Quantity Tracking and Test Frequency Verification
The purpose of this procedure is to describe the processes and requirements of using the Electronic Data Management System (EDMS) to track construction quantities and verify the frequencies of Project Tests and, when Owner Verification (OV) sampling and testing are considered in the NTTA acceptance decision, OV tests.
Title: Quantity Tracking and Test Frequency Verification
No.: CRV-05

 

2.0  NTTA SYSTEM PLANNING

 

2.0 Introduction

This section provides requirements related to identifying, assessing, and assigning a potential corridor. This phase of the project development involves other agencies, such as the North Central Texas Council of Governments (NCTCOG) and the Texas Department of Transportation (TxDOT). The interagency collaboration at this stage in project development is crucial to determining the agency that will ultimately be responsible for the design, construction, operation and maintenance of the corridor.

2.1  NTTA System Planning Process

The purpose of this procedure is to define the process utilized by the Project Delivery department to support the NTTA Project Evaluation department in system planning efforts for potential future corridor development.
Title: NTTA System Planning Process
No.: SP-01

 

3.0  PROGRAM DEVELOPMENT PROCES

 

3.0  Introduction

This section provides requirements related to program development for the management of design and construction of a new corridor or of an improvement to the existing system.

3.1  Schematic Design

Conceptual Alternative Analysis
The purpose of this procedure is to define the requirements for developing multiple conceptual alignments in order to determine the preferred alignment for schematic development, environmental documentation, and subsequent corridor development.
Title: Conceptual Alternative Analysis
No.: SD-01

Schematic Geometric Design
The purpose of this procedure is to define the requirements for producing schematic geometric design including associated cost estimates, cross-sections, hydraulic analysis and preliminary drainage design.
Title: Schematic Geometric Design
No.: SD-03

Schematic Review Process
The purpose of this document is to define the procedure for schematic review and approval
Title: Schematic Review Process
No.: SD-04

Value Engineering (VE) Process
The purpose of this procedure is to define the process for conducting value engineering exercises and the requirements to conduct this activity.
Title: Value Engineering (VE)
No.: SD-05

Visual Quality Management - Design
The purpose of this procedure is to define the requirements for Visual Quality Management Plans (VQMP) and integrating visual quality requirements for NTTA projects in design work to ensure system wide conformance, sustainability and visually pleasing roadway corridors.
Title: Visual Quality Management - Design
No.: SD-06

3.2 Final Design

PS&E Development, Review and Approval
The purpose of this procedure is to define the process to develop, review and approve PS&E deliverables. This procedure does not supersede the designer’s professional obligations required under state statutes.
Title: PS&E Development, Review and Approval
No.: FD-01

NTTA Special Specification, Provision, and General Note Management
The purpose of this procedure is to define the process of developing, updating, and obtaining approval of NTTA special (project specific) specifications, special provisions and general notes.
Title: NTTA Special Specification, Provision and General Note Management
No.: FD-03

NTTA Standard Development
The purpose of this document is to define the procedure by which new standards are drafted, proposed, reviewed, approved and subsequently implemented.
Title: NTTA Standards Development
No.: FD-04

Maintenance Design Guidelines
The purpose of this document is to define the process to be followed and the requirements to implement NTTA Maintenance Design Guidelines into each NTTA project. It provides guidance and parameters to maximize usable life, achieve high-performing assets, and reduce maintenance costs.
Title: Maintenance Design Guidelines
No.: FD-05

Design Criteria
The purpose of this document is to define the procedure by which project design criteria are identified, approved and reviewed with design section engineers prior to design efforts. It also defines a monitoring process by which all design plans will be reviewed for compliance with these criteria. It provides parameters to help preserve, maintain, or improve NTTA assets so they are long-lasting and valuable to customers.
Title: Design Criteria
No.: FD-06

Constructability Review
The purpose of this procedure is to define the constructability review process, checklists to be utilized, and the requirements for addressing comments resulting from constructability review.
Title: Constructability Review
No.: FD-07

Pavement Design Criteria
The purpose of this procedure is to define the key inputs required for each design section engineer to determine the final pavement section and incorporation into design plans so as to provide a typical pavement design with a minimum 40-year service life.
Title: Pavement Design Criteria
No.: FD-09

Federally Funded Major Projects
The purpose of this procedure is to define the process of developing a Project Management Plan (PMP) and a Financial Plan, and to ensure that both comply with FHWA requirements for all federally funded major projects.
Title: Federally Funded Major Projects Documentation
No.: FD-10

Errors & Omissions
The purpose of this procedure is to document the process for identifying, resolving, and tracking errors and omissions within design work on all NTTA Project Delivery corridors and projects.
Title: Errors & Omissions
No.: FD-11

Design – Build Submittal Review Approval Process
The purpose of this procedure is to define the process for review and approval of Design-Build Project submittals for President George Bush Turnpike Western Extension (PGBT-WE) only.
Title: Design – Build Submittal Review Approval Process
No.: PM-01

3.3 Right-of-Way (ROW)

ROW Surveying & Mapping
The purpose of this document is to define the procedure for coordinating, overseeing, and reviewing ROW surveying and mapping.
Title: ROW Surveying & Mapping
No.: ROW-01

Right of Entry (ROE)
The purpose of this document is to define the procedure for obtaining the appropriate ROE form from property owners in order to conduct NTTA business.
Title: Right of Entry (ROE)
No.: ROW-02

ROW Acquisition
The purpose of this document is to define the procedure for obtaining ROW acquisition.
Title: ROW Acquisition
No.: ROW-03

Eminent Domain
The purpose of this procedure is to define the process by which eminent domain shall be utilized to acquire properties on behalf of the NTTA. This process is needed when parcel settlement negotiations fail due to the owner(s) being either non-responsive or refuse to accept the NTTA’s final offer letter for sale of the property.
Title: ROW Eminent Domain
No.: ROW-04

Relocation Services
The purpose of this document is to define the procedure for providing residential and business relocation assistance for persons and businesses displaced by construction of the Project.
Title: Relocation Services
No.: ROW-05

ROW Project Closeout Procedure
The purpose of this procedure is to define the process for submitting final documentation upon closing out the ROW Project.
Title: ROW Project Closeout Procedure
No.: ROW-07

 

4.0  PROGRAM ADMINISTRATION AND SUPPORT

 

4.0 Introduction

This section provides requirements related to support services and functions necessary to successfully manage project delivery executions.

4.1 Program Controls

Corridor and CIP Project Scope
The purpose of this document is to establish the procedure for developing, revising, approving and monthly review of the NTTA corridor and CIP project scope which includes high-level description of the project, budget and schedule.
Title: Corridor and CIP Project Scope
No.: PC-01

Cost Estimates
The purpose of this document is to define the procedure for preparing, reviewing and approving cost estimates for all NTTA projects and corridors.
Title: Cost Estimates
No.: PC-02

Exception Reporting
The purpose of this procedure is to establish the process for generating exception reports for NTTA projects and corridors to capture potential schedule delays and budget overruns, and to define the method for documenting the resolution of issues identified by an exception report.
Title: Exception Reporting
No.: PC-03

Schedule Management
The purpose of this document is to define the procedure for preparing the production schedule, Master Program Schedule (MPS), cash flow, and Master Cash Flow documents.
Title: Schedule Management
No.: PC-06

Construction Bid Tabulation Analysis
The purpose of this document is to define the bid tabulation process for analyzing construction bid tabulations and recommending and approving the lowest responsible bidder.
Title: Construction Bid Tabulation Analysis
No.: PC-07

Budget, Schedule, Forecast Meeting
The purpose of this document is to establish the procedure for the monthly review and approval of the NTTA corridor and CIP project forecast, schedule and cashflow via the Budget, Schedule, Forecast (BSF) meeting.
Title: Budget, Schedule, Forecast Meeting
No.: PC-08

4.2 Document Management

Management of Controlled Documentation
The purpose of this document is to define the process for creating, changing and releasing controlled documentation through the Document Release Notice (DRN) process.
Title: Management of Controlled Documentation
No.: DM-01

Project Delivery Records Management Requirements
The purpose of this requirements document is to define the naming, filing, retention, destruction and permissions control of NTTA Project Delivery records
Title: Project Delivery Records Management Requirements
No.: DM-02

Administrative Record
The purpose of this procedure is to define the process for the creation of formal Administrative Records on projects in compliance with statutory and regulatory requirements.
Title: Administrative Record
No.: DM-03

4.3 Public Involvement (PI)

Media Relations & External Communications
The purpose of this procedure is to define the process for external communications and media relations.
Title: Media Relations & External Communications Process
No.: PI-01

Stakeholder Advisory Groups
The purpose of this procedure is to define the process for identifying stakeholder, stakeholder advisory groups and the conducting of stakeholder advisory group meetings and the subsequent incorporation of stakeholder input into project plans.
Title: Stakeholder Advisory Groups
No.: PI-02

Stakeholder Communications
The purpose of this procedure is to define the process for public involvement and responsibilities within the stakeholder communication process.
Title: Stakeholder Communications
No.: PI-03

Public Meetings
The purpose of this procedure is to define the process of preparing for and executing public meetings.
Title: Public Meetings
No.: PI-04

Public Hearings
The purpose of this procedure is to define the process of preparing for and executing public hearings.
Title: Public Hearings
No.: PI-05

Corridor Progress Reports (CPR)
The purpose of this procedure is to define the process for developing Corridor Progress Reports.
Title: Corridor Progress Reports (CPR)
No.: PI-06

PI Plan Development
The purpose of this procedure is to establish the process of developing and maintaining a public involvement plan for each NTTA corridor.
Title: PI Plan Development
No.: PI-07

Graphics Production
The purpose of this procedure is to define the graphics production process to ensure consistency and timely work.
Title: Graphics Production
No.: PI-08

Board & System Committee Meeting Document Preparation
The purpose of this procedure is to define the process for preparing information in a consistent, timely manner to be presented to the NTTA Board of Directors and System Committee Members for monthly meetings.
Title: NTTA Board & System Committee Meeting Document Preparation
No.: PI-09

Meeting Minutes & Synopsis Approval
The purpose of this procedure is to define the process of developing and approving meeting minutes and synopses for stakeholder meetings, public meetings, and public hearings and timeframes for release.
Title: Meeting Minutes & Synopsis Approval
No.: PI-10

4.4 Quality Management

Corridor/Project Quality Plan Requirements
The purpose of this document is to define the requirements and process for consultants to develop and provide Quality Plans describing planned activities and controls designed to fulfill Project Delivery requirements and work products within schedule and budget in areas of Corridor/CIP Project Management or Construction Management.
Title: Corridor/Project Quality Plan Requirements
No.: QM-02

Management Review
The purpose of this document is to define the procedure by which Project Development senior management shall perform planned reviews of the Quality Management System to ensure its continuing suitability, adequacy and effectiveness.
Title: Management Review
No.: QM-04

QMS Training
The purpose of this procedure is to define the process for providing training for QMS procedures or forms and their associated EPDS workflows to Project Delivery team members.
Title: QMS Training
No.: QM-05

Quality Audit
The purpose of this document is to define the procedure by which the PMO shall schedule, conduct, and report results of quality audits conducted against established processes within Project Delivery and its consultants.
Title: Quality Management System Audit
No.: QM-08

Control of Nonconforming Product - Construction
The purpose of this document is to define the procedure for controlling nonconforming product in construction including identification, segregation, resolution, and re-inspection.
Title: Control of Nonconforming Product - Construction
No.: QM-09

Corrective & Preventive Action
The purpose of this document is to define the procedure for processing requests for corrective or preventive actions within the Program Management Office (PMO).
Title: Corrective & Preventive Action
No.: QM-10

4.5 Environmental Management

Storm Water Management
The purpose of this procedure is to ensure compliance with the Construction General Permit (CGP) issued by the Texas Commission on Environmental Quality (TCEQ) under its Texas Pollutant Discharge Elimination System (TPDES) permitting program for construction activities.
Title: Storm Water Management
No.: ENV-01

Environmental Documentation Review and Submittal Process
The purpose of this procedure is to define the process for the quality assurance/quality control (QA/QC) review and submittal of environmental documentation drafted by Environmental Consultants.
Title: Environmental Documentation Review and Submittal Process
No.: ENV-02

Control of Environmental Nonconformance
The purpose of this document is to define the procedure for processing environmental compliance nonconformance including identification, resolution, implementation of solution, re-inspection, and closure.
Title: Control of Environmental Nonconformance
No.: ENV-03

 

5.0  PROGRAM CONTRACT ADMINISTRATION

 

5.0 Introduction

This section provides requirements related to contract administration and functions necessary to successfully execute contracts from initial procurement through contract closure.

5.1 Procurement - Professional Service

The purpose of this procedure is to define the procurement of professional services and goods and services for NTTA Project Delivery department projects.
Title: Procurement – Professional Services
No.: CA-01

5.2 Invoicing and Payment

The purpose of this procedure is to define the contract invoicing and payment processes.
Title: Invoicing & Payment
No.: CA-02

5.3 Professional Services Change Management

The purpose of this procedure is to define the processes for preparing, reviewing, and processing changes to procured professional services, in compliance with the approved program schedules and budgets. Title: Professional Services Change Management No.: CA-03

5.4 Contract Closure

The purpose of this procedure is to define the contract closeout process for professional services, goods and services, consulting services to ensure that all specified work has been completed in accordance with the contract, that all record documents have been received, and that all financial aspects of the contract are settled.
Title: Contract Closeout – Professional Services, Goods and Services, and Consulting Services
No.: CA-04

5.5 Professional Services Work Authorization Development and Execution

The purpose of this procedure is to define the process for preparing, reviewing, and executing follow on Work Authorizations (Was) to procured professional services contracts, in compliance with the approved program schedules and budgets.
Title: Professional Services Work Authorization Development and Execution
No.: CA-06

5.6 Procurement – Design Bid Build Construction

The purpose of this procedure is to define the procurement of construction services, and goods (materials) necessary to facilitate the Design-Bid-Build process of NTTA Project Delivery department projects.
Title: Procurement – Design Bid Build Construction
No.: CA-07

5.7 Independent Cost Estimate

The purpose of this procedure is to define the process by which an Independent Cost Estimate (ICE) for contracts, work authorizations (WA), supplemental agreements (SA), agreements for adjustment to utilities (AAU) and Change Orders (CO) are prepared, validated and approved.
Title: Independent Cost Estimate Process
No.: CA-08

 

6.0  REFERENCES

 

6.0 Introduction

This section provides electronic links to NTTA Manuals. These manuals further refine design, construction and communication requirements in accordance with NTTA specific requirements, typically above and beyond Federal and State requirements.

6.1 NTTA PS&E PREPARATIONS MANUAL

This document provides the NTTA requirements related to Plans, Specifications and Estimates. These requirements supplement and/or modify the TxDOT requirements.

6.2 NTTA DESIGN GUIDELINES

This document provides the NTTA design requirements intended to ensure system-wide continuity with individual corridor identity.

6.3 NTTA MAINTENANCE DESIGN GUIDELINES MANUAL

This document provides the NTTA planning, design and construction requirements to be incorporated in corridors and projects to achieve required economic efficiency and high performance of NTTA assets.

6.4 NTTA CAD GUIDELINES

This document provides the NTTA guidelines for uniformity in the development of electronic design files, to provide electronic files with consistent naming structure, content for base files and deliverable sheets.

6.5 NTTA PAVEMENT DESIGN MANUAL

This document provides the requirements and methods to perform the geotechnical sub-grade investigation and pavement design for NTTA corridors and projects.

6.6 NTTA CONSTRUCTION MANUAL

This document provides the requirements for construction and construction management activities necessary to fulfill NTTA requirements.

6.7 NTTA ROADWAY ELECTRICAL SYSTEM MANUAL

This document provides the procedures and information concerning the electrical systems serving mainlane and ramp gantries, the illumination of roadways, power supplies for communication huts, ITS elements and irrigation controllers.

6.8 NTTA SIGN AND TRAFFIC CONTROL DEVICE GUIDELINES

This document provides the requirements related to sign and traffic control devices necessary to fulfill NTTA requirements.

6.9 NTTA SIGN POLICY

This document provides the requirements related to signs on the NTTA system.

6.10 NTTA PROJECT COMMUNICATIONS MANUAL

This document establishes processes that facilitate communication about NTTA Corridors and Projects.

6.11 NTTA UTILITY RELOCATION MANUAL (MAN-12)

This document establishes a utility accommodation process by providing a document to be followed by those working with the public utilities, as well as the utility agents, in assisting all entities to understand the utility accommodation process.

6.12 NTTA PROJECT DELIVERY METHOD IMPLEMENTATION MANUAL (MAN-13)

This document presents different options for the NTTA project delivery process, which include the traditional design-bid-build (D-B-B), construction management at risk (CM@R), and design-build (D-B) delivery.

6.13 NTTA ENVIRONMENTAL MANUAL (MAN-14)

This document provides NTTA staff, consultants, and project managers with sufficient guidance so that projects can be developed in an efficient and timely manner, comply with all applicable environmental regulations, and be uniform in their quality and delivery.